Crimson Scholar Workstudy Program

CRIMSON WORK-STUDY FORM: To Be Completed By NMSU Personnel (Not a Student)

This on-line form has been recently updated. Please read carefully. If you need assistance completing the information below or have any questions, please CALL the Crimson Scholar Coordinator at 646-2542.
  • Starts with 800
    To which state does student or parents pay taxes? Does not mean in-state tuition waiver. * IMPORTANT! If incorrect, your department will be charged at 100%. If unsure of your Crimson Scholar's state of legal residency, please call 646-2542 for verification before completing this form.

  • Requested Amount(s): TOTAL SALARY

    Please input the rate of pay x hrs per week x weeks per semester and confirm the TOTAL amount for the appropriate semester(s).
  • Please enter the Fall salary per hour
  • Please enter the number of work hours per week
  • Please enter the number of weeks in the Fall Semester
  • feel free to confirm the amount by multiplying the pay x hrs per week x weeks per semester
  • Please enter the Spring salary per hour
  • Please enter the number of work hours per week
  • Please enter the number of weeks in the Spring Semester
  • feel free to confirm the amount by multiplying the pay x hrs per week x weeks per semester
  • Complete this section only after student has enrolled for 6 summer credits (on or after April 15, 2015).

  • Department Representative

  • VERY IMPORTANT INFORMATION REGARDING ELIGIBILITY OF YOUR STUDENT AND CORRECT INDEX NUMBERS. PLEASE READ!!

    You will receive an email of your student's Crimson Work-study eligibility within 5 business days. Included in that email will be the index numbers you will need to CORRECTLY complete the E-HIRE. In order to prevent costly mistakes at the end of the fiscal year, PLEASE DO NOT HIRE THE STUDENT until you have received an approval/disapproval email from the Crimson Scholar Coordinator with the REQUIRED E-Hire index numbers. Otherwise your department will be charged at 100%. If you have any questions at this point, please call 646-2542.
  • NOTE: Research Grant index numbers are not acceptable.
  • This Crimson index reflects your specific department index. Please call 646-2542, if you need to confirm your Crimson index#.

  • DEPARTMENT'S RESPONSIBILITY

    The hiring department:

    * Must start using the award within one month of this request. Otherwise, the award will be removed by the Financial Aid Office
    * Understands that students who earn any funds as Crimson In-State or Crimson Out-of-State will not be eligible to receive Federal or State work-study awards for the duration of the Academic year (Fall, Spring, Summer I and Summer II) or vice-versa.
    * Must terminate employment through the payroll office when the student leaves.
    * Will be responsible to pay from departmental funds at 100% in the event that the student loses Crimson Scholar eligibility or expends Crimson work-study monies.
    * Must submit another "CRIMSON SCHOLAR WORK-STUDY REQUEST" in order to increase award or hire for the summer.

    In the event that the student has been terminated before the end of the fiscal year, the hiring department should contact the Financial Aid Office via e-mail to Valeria Olsson (v_alexia@nmsu.edu) and Yvonne Flores (yflores@nmsu.edu).

  • STUDENT CERTIFICATION

    The hiring department must notify the student of the following:

    I understand that I must meet the following Financial Aid Office eligibility criteria to apply for a Crimson Scholar Work-study award:

    * Have filed a Free Application for Federal Student Aid (FAFSA). Not necessary for foreign students.
    * Must be enrolled in at least 6 credits during Fall and Spring OR at least 6 credits total for summer sessions.
    * Must maintain a 3.5 minimum cumulative GPA.
    * Must comply with Satisfactory Academic Progress rules for work-study employment.
    * Must monitor earnings so he/she do not exceed the award.
    * Must comply with employer's dress code and general rules of conduct.
    * Must maintain accurate records of hours worked and submit them in a timely manner.
    * Can only work a maximum of 20 hours per week during Fall/Spring (up to 40 hrs during summer).
    * Can ONLY use the award under this hiring department.
  • This field is for validation purposes and should be left unchanged.